Todoist is one of the most popular task management apps, used by individuals and teams to stay organized, manage projects, and build lasting habits. With a simple interface backed by powerful features like natural language input, recurring tasks, and collaboration, Todoist works across platforms to help you get things done.
If you're new to Todoist, this guide will walk you through installing the app and cover 10 essential tips to help you master productivity right away.
✅ How to Install Todoist
1. Sign Up or Log In
2. Download the App
Todoist is available across all major platforms:
- Windows/macOS: Download the desktop app from https://todoist.com/downloads
- iOS/Android: Find the mobile app on the App Store or Google Play
- Browser: Use the web version at https://todoist.com
- Browser Extensions: Add Todoist to Chrome, Firefox, or Edge for quick task capture
- Email Add-ons: Integrate with Gmail or Outlook to turn emails into tasks
3. Start with the Basics
Once you open the app:
- Create your first project
- Add your first task
- Set a due date using natural language (e.g., “tomorrow at 9am”)
🧠 10 Must-Know Tips for Using Todoist
📝 1. Use Natural Language for Dates
Type things like:
Pay bills tomorrowSubmit report every MondayCall John in 2 weeks
Todoist automatically parses and schedules the task accordingly.
📂 2. Organize with Projects and Sections
- Use Projects to group tasks (e.g., Work, Personal, Travel)
- Inside projects, use Sections to break work into stages (e.g., To Do, In Progress, Done)
🔔 3. Set Reminders
Enable reminders for time-sensitive tasks.
Premium users can also set location-based reminders.
✅ 4. Use Priorities
Mark tasks with priorities:
p1 (Red – High)p2 (Orange – Medium)p3 (Blue – Low)- This helps you focus on what matters most.
📆 5. Review the ‘Today’ and ‘Upcoming’ Views
The Today and Upcoming tabs show all tasks due today or in the coming days—perfect for daily and weekly planning.
👨👩👧👦 6. Collaborate with Others
- Share projects with teammates or family
- Assign tasks to collaborators
- Comment and attach files directly on tasks
📊 7. Track Progress with Karma
Todoist’s Karma system gives you points for completing tasks, setting goals, and staying consistent—great for motivation.
🔄 8. Recurring Tasks for Habits
Set recurring tasks using phrases like:
Drink water every dayReview goals every Sunday- Great for building routines and habits.
🔧 9. Use Filters and Labels
Create custom filters to view specific types of tasks (e.g., @urgent & p1)
Add labels like @home, @work, or @calls for extra context.
🧩 10. Integrate with Your Favorite Tools
Todoist integrates with tools like:
- Google Calendar
- Slack
- Zapier
- Toggl (time tracking)
- Outlook, Alexa, and more
💡 Bonus Tip: Use Templates
Todoist offers ready-made templates for things like:
- Daily routines
- Project planning
- Vacation prep
- Goal setting
- Explore Todoist Templates for inspiration.
🚀 Final Thoughts
Todoist combines simplicity with power, making it one of the best task managers for professionals, students, and busy individuals. With its clean interface, smart features, and cross-platform access, Todoist helps you take control of your day and stay on top of everything that matters.